TERMS AND CONDITIONS
Please carefully read all the booking terms and conditions of this contract detailed below before booking with YourTravelBestiee, LLC (hereinafter, “Company”). For and in consideration for being permitted to participate in the trip (“ Meet-Up, Group Trip, or Private Trip”) you have selected with Company (the “YourTravelBestiee”), you agree to accept and be bound by the terms and conditions set forth herein.
Access to and use of the services of YourTravelBestiee, LLC (“YourTravelBestiee” and/or “our”) and our website is subject to acceptance of these terms and conditions (“Booking Terms and Conditions”). By accessing, using, or obtaining any content, products, or services through our website, you, the purchaser and/or traveler (“Customer/Client” and “traveler” and “you/your”) agree to be bound by these terms. PLEASE READ THE TERMS BEFORE BOOKING OR USING THIS WEBSITE. These terms and conditions govern the relationship between YourTravelBestiee and you, the Customer. These terms restrict your rights and remedies and provide protection to YourTravelBestiee, LLC. These also include warranty disclaimers and liability exclusions.
By using this booking or any services through this website you acknowledge and agree that (i) have read and understand these Terms, and (ii) indicate your express acceptance of and agree to be bound by these Terms. If you have confirmed a booking on any Service(s) with more than one traveler named and booked on such booking, you shall be deemed to have accepted these Terms on behalf of all travelers named in the booking (including minors and those deemed your responsible party) and traveling on or otherwise participating in any services (hereinafter “you”, the “Traveler(s)”), and by such travel or participation, all passengers indicate their assent to these Terms. These Terms constitute the entire agreement between the Client and YourTravelbestiee with respect to the subject matter hereof and supersede all prior agreements, representations, and understandings of the parties, written or oral.
Therefore, if anything is in these Terms and Conditions, including warranty disclaimers and liability exclusions, that you disagree with or are not willing to be bound by, or if something is missing from these Terms and Conditions that you consider essential, then you must not use this website. IF THERE IS ANY PART OF THESE TERMS AND CONDITIONS YOU DO NOT AGREE WITH, PLEASE DO NOT USE THIS WEBSITE OR THE YOURTRAVELBESTIEE SERVICES. No alterations to these terms and conditions may be made by any member of the YourTravelBestiee team, authorized representative, or agent, unless in writing by an authorized officer of YourTravelBestiee.
By booking with YourTravelBestiee, we are entitled to assume that you have acknowledged, read, understood, and agree to be bound by these Terms. If you make a booking on behalf of other participants, you guarantee that you have the authority to accept and do accept these Terms on behalf of the other participants in your party. The Client confirming the booking must be over the age of 18 and agrees to provide full, complete, and accurate information as requested by YourTravelBestiee to confirm such booking. At any time before a booking is confirmed, YourTravelBestiee reserves the right to increase or decrease brochure prices of any Products or Services. YourTravelBestiee reserves the right to decline any booking and/or refuse service, to any client at any time, for any lawful reason whatsoever, in its sole discretion.
a) TOTAL PAYMENT. The Total Payment is due prior to the start date of the Meet-Up (the “Payment Due Date”). Please note the Payment Due Date may vary according to your Meet-Up. You will be notified of the payment schedule upon booking. If the company does not receive your total payment on or before the payment due date, the company may cancel your reservation and you will forfeit your deposit and the amount paid thus far. The full payment is non-refundable and non-transferable to a different Meet-Up or trip.
b) DEPOSIT. Your Deposit is non-refundable and non-transferable to a different Meet-Up, Group Trip, or Private Trip. You may request to have your deposit applied to another participant’s registration for the same Meet-Up prior to the Payment Due Date, however, it will be your responsibility to find this participant.
c) LATE PAYMENT. Failure to make a payment seven days after the agreed-upon date is a breach of contract and may result in the cancellation of your booking if multiple payments are missed. YourTravelBestiee maintains the right to assign your spot to the next eligible client on the waitlist which will result in a spot cancellation on your behave with no refunds. All late invoices incur a $30 late fee after the seventh day.
(d) CREDIT CARD CHARGES. YourTraelBestiee, LLC is not responsible for any charges levied or charged by third parties and/or financial institutions and payable by the Client as a result of credit card or other payment transactions in connection with the purchase of Products or Services and will not refund or return any fees charged by such third parties in connection with payments made by Clients to YourTravelBestiee.
(e) INCIDENTAL CHARGES. YourTravelBestiee, LLC is not responsible for any damages while on the meet-up, group trip, or private trip curated by us, that results in charges levied or charged or billed by third parties and/or financial institutions that was caused by the traveler (room damage charges, third party property damages, etc.). If incidentals occur while on a trip and are charged to the company, the traveler will be responsible for paying The Travel Diaries, LLC within 30 days for the incidentals they caused.
CHANGES & CANCELLATIONS
(a) CANCELLATION BY THE CLIENT. Any cancellation of a booking and/or a Product by a Client must be delivered to YourTravelBestiee in writing and be acknowledged by YourTravelBestiee in writing. Products and Services are NON-REFUNDABLE and NON-TRANSFERABLE between persons. It is recommended that clients PURCHASE trip cancellation coverage. Trip cancellation insurance is the only means of receiving reimbursement for flights and other non-refundable expenses should you cancel your trip for any reason, whether voluntarily or as a result of YourTravelBestiee’s actions.
All cancellations by The Client must be in writing and emailed to YourTravelbestiee at the contact email address specified on the Website (firstname.lastname@example.org). If cancellation takes place prior to the initial Payment Due Date, any payments made by you will be refunded, except your non-refundable Deposit. If cancellation takes place after the Payment Due Date, you forfeit the entire amount remitted to The Company.
In the event of any change or cancellation under this, you acknowledge that you will have no right to refund the Total Payment (whether in whole or in part, except as expressly provided in and no right to claim compensation for any Liabilities incurred and/or sustained by virtue of any change or cancellation.
(b) CHANGES & CANCELLATIONS. YourTravelBestiee reserves the right to make changes to any and all aspects of the Meet-Up, Group Trip, or Private Trip (which may include without limitation changes to the types and/or timing of activities available during the Meet-Up, the hosts, items, and/or services included with the Meet-Up, accommodations, the itinerary, and/or the nature of the Trip Classes) if, in Company’s sole discretion, Company deems it necessary to do so due to conditions that may be hazardous, dangerous, or otherwise adverse or threatening, if an act or omission of a third party prevents any such aspects of the Meet-Up or any portion of the trip, or for any other reason considered commercially necessary by Company. You will not be eligible for any refunds of any amounts based on any such changes to the Getaway.
(c) FLEXIBILITY. The Client acknowledges by booking a Product and/or itinerary with YourTravelBestiee that the nature of this type of travel requires considerable flexibility and acknowledges that they will allow reasonable alterations to the Product and/or itinerary byYourTravelBestiee. The Client acknowledges their understanding that the route, schedules, itineraries, amenities, and mode of transport may be subject to change without prior notice due to circumstances or events, which may include sickness or mechanical breakdown, incidents in the location where the Product will be operated, flight cancellations, strikes, events emanating from political disputes, entry or border difficulties, extreme weather and other unpredictable or unforeseeable circumstances which are beyond the reasonable control of YourTravelBestiee.
(d) CANCELLATIONS BY THE COMPANY. YourTravelbestiee (“the Company”) reserves the right to cancel your reservation if your Total Payment is not received on or before the Payment Due Date and you will not be eligible for any refunds of any amounts paid (including the deposit). The Company further reserves the right to cancel the Meet-Up prior to the Departure Date in the event an insufficient number of registrants are confirmed for the Meet-Up or for any other commercial reason in The Company’s sole discretion and, in such an event, you will receive a full refund of the amount you remitted to The Company, but in no event will The Company be responsible for any other amount, including preparation costs, airfare, travel documents, or any other Losses or claimed damages.
VISAS & PASSPORTS. You are responsible for obtaining and maintaining a valid passport and all appropriate visas, permits, certificates, and/or other required documentation (“Documentation”) for the countries, jurisdictions, parks, areas, etc. you will visit during the Meet-Up, Group Trip, or Private Trip. YourTravelBestiee is not responsible if you are denied entry or exit to/from any country or location due to a lack of valid Documentation.
COVID-19. The COVID testing requirements will be communicated prior to your departure as the requirements to enter countries differ and update frequently. If proof of vaccination or a negative COVID test is required, it is the Client’s responsibility to have that proof readily available. If clients do not wish to abide by the changes, travelers are able to use travel insurance previously purchased to receive a travel credit or refund. If there are any changes to COVID requirements, we will update all travelers on any changes.
TRAVEL INSURANCE. The Client is responsible for obtaining his/her/their own travel insurance coverage. TRAVEL INSURANCE IS OPTIONAL AND NOT REQUIRED. We recommend travel insurance to provide coverage for the trip in its entirety with respect to possible illness, injury, death, property damage, loss of baggage and personal items, cancellation and/or curtailment, and/or any other potential losses, damages, costs, expenses, or liabilities (collectively “Losses”). YourTravelBestiee is not responsible for any Losses or Injuries The Client may incur and/or sustain. The Client acknowledges that whether or not travel insurance is purchased, YourTravelBestiee is not responsible for reimbursement for any Liabilities suffered or occurring during The Client’s travel and/or participation in the Meet-Up, Group Trip, or Private Trip.
PHOTOS, VIDEOS, AND OTHER MEDIA RELEASE
IMAGES & MARKETING. The Client agrees that while participating in any Meet-Up, Group Trip, or Private Trip, product images, photos or videos may be taken by other Clients and/or YourTravelBestiee representatives or Experience Designers that may contain or feature the Client in part or in whole. The Client acknowledges that they consent to any such pictures being taken and agree that the Client hereby grants a perpetual, royalty-free, worldwide, irrevocable license to YourTravelBestiee, its affiliates, and assigns, to reproduce for any purpose whatsoever (including marketing and promotions), in any medium whatsoever, whether currently known or hereinafter devised, without any further obligation to the Client or compensation payable to such Client.
By and in consideration for being permitted to participate in the Meet-Up, Group Trip, or Private Trip, The Client irrevocably grants YourTravelBestiee and its agents and representatives all rights to use, reproduce, display, exhibit, publish, distribute, and/or produce derivative works based on your image, likeness, and voice as recorded by any camera and/or on any video, audio, and/or other media (collectively, “Likeness”) worldwide, in perpetuity, without compensation, payment, or other additional consideration of any kind, for any lawful purpose, including without limitation for marketing and trade purposes. You agree that your Likeness may be used, reproduced, displayed, exhibited, published, edited, or distributed by YourTravelBestiee at its sole discretion. You understand that your Likeness may be used in various publications, promotional or marketing materials, and/or social media, unrestricted by time or geographic area, and consent to such uses. You further understand and grant permission to YourTravelBestiee and its agents and representatives to electronically display any Likeness of you on the Internet or in other public settings. You hereby waive the right to inspect or approve any and all materials in which your Likeness may appear. You further waive any right to royalties or other compensation arising or related to the use of your Likeness. This release applies to all photographic, audio, and/or video recordings collected as part of, in connection with, and/or during the Meet-Up (by YourTravelBestiee or any third party). There is no time limit on the validity of this release nor is there any geographic limitation on where materials including your Likeness may be used, reproduced, displayed, exhibited, published, and/or distributed by or on behalf of YourTravelBestiee.
VOLUNTARY PARTICIPATION IN STRENUOUS ACTIVITY. You acknowledge that you are voluntarily participating in the Meet-Up, Group Trip, or Private Trip with YourTravelBestiee, which may include strenuous physical activity including without limitation walking, running, hiking, dancing, climbing, swimming, jumping, surfing, yoga, and various other exercises or physical activity (“Physical Activity”). You acknowledge that you are fully aware of the risks and hazards connected with participation in the Getaway and/or engaging in Physical Activity, which may include the risk of serious injury (e.g., heart attacks, muscle strains, pulls, tears, broken bones, shin splints, and other illnesses) or death, and you hereby elect to voluntarily participate in such Physical Activities as part of the Meet-Up, Group Trip, or Private Trip. All activities are optional and the Client reserves the right to refuse participation. YourTravelBestiee is not responsible for providing an alternative activity for you if you choose not to participate. You are responsible for obtaining personal travel insurance to cover the activities of the Meet-Up, Group Trip, or Private Trip.
ASSUMPTION OF RISK. You understand that serious accidents may occur during Physical Activities and that participants can sustain fatal and/or serious personal injury. As stated above, Meet-Up, Group Trips, or Private Trips may take place in a remote location where there is little or no access to traditional medical services or hospital facilities for serious and/or particular health issues. You may also be visiting places where the political, cultural, and geographical attributes of the location present risks and physical challenges that are greater than those present in your country of residence. It is your own responsibility to familiarize yourself with all possible relevant travel information in connection with your participation in the Meet-Up, Group Trip, or Private Trip. Understanding and in full consideration of the foregoing, you agree to solely and exclusively assume full and complete responsibility for the risks inherent in travel and engaging in Physical Activity which may include injury, death, property damage, and/or any other kind of Liability, whether foreseen or unforeseen, which may occur during your participation in the Meet-Up, Group Trip, or Private Trip. You acknowledge that your decision to participate in the Meet-Up, Group Trip, or Private Trip is made in full consideration of the foregoing information and that you solely and exclusively assume the risks involved with participating in the Getaway. IN NO EVENT WILL YOURTRAVELBESTIEE BE LIABLE FOR ANY LIABILITIES ARISING FROM OR IN CONNECTION WITH YOUR PARTICIPATION IN THE Meet-Up, Group Trip, or Private Trip.
INJURY. In the event you are injured while participating in the Meet-Up, Group Trip, or Private Trip, you agree to assume all financial obligations for any and all medical costs you incur. You acknowledge and agree that IN NO EVENT SHALL YOURTRAVELBESTIEE AND/OR ANY COMPANY PARTY is LIABLE OR RESPONSIBLE FOR ANY LOSSES OR LIABILITIES ARISING OUT OF YOUR PARTICIPATION IN THE Meet-Up, Group Trip, or Private Trip.
WAIVER OF LIABILITY AND RELEASE. In consideration for participating in the Meet-Up, Group Trip, or Private Trip, YOU VOLUNTARILY ASSUME FULL RESPONSIBILITY FOR AND HEREBY RELEASE, WAIVE, DISCHARGE, HOLD HARMLESS, AND COVENANT NOT TO SUE COMPANY, ITS OFFICERS, MEMBERS, AGENTS, CONTRACTORS, EMPLOYEES, VOLUNTEERS, GUIDES, AND OTHER REPRESENTATIVES (each a “company party” and collectively, the “company parties”) FOR ANY AND ALL CLAIMS, DEMANDS, ACTIONS, CAUSES OF ACTION, AND/OR LOSSES (including but not limited to any exemplary, direct, indirect, incidental, special, consequential, punitive, or other damages, medical expenses, lost wages/income, loss of services, lost profits, property damage, pain, illness, and death) (collectively “liabilities”) WHATSOEVER ARISING OUT OF OR IN ANY WAY RELATED TO YOUR TRAVEL TO AND/OR PARTICIPATION IN THE GETAWAY AND/OR ANY ACTIVITIES CONDUCTED IN CONNECTION THEREWITH, REGARDLESS OF WHETHER SUCH LIABILITIES ARE CAUSED BY THE NEGLIGENCE OF ANY COMPANY PARTY OR OTHERWISE, AND REGARDLESS OF WHETHER SUCH LIABILITY ARISES IN TORT, CONTRACT, STRICT LIABILITY, OR OTHERWISE, EVEN IF ANY COMPANY PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LIABILITIES, TO THE FULLEST EXTENT ALLOWED BY APPLICABLE LAW.
You have been advised and requested to obtain travel insurance at the point of booking your place on a Meet-Up, Group Trip, or Private Trip to cover against Liabilities resulting from trip cancellation or interruption, weather, natural disaster, strike, illness, job reasons, accident, sickness, evacuation, pre-existing medical conditions, baggage delay, loss, theft, and other Liabilities associated with travel and your participation in the Meet-Up, Group Trip, or Private Trip. You acknowledge that whether or not you elect to purchase or not purchase travel insurance, you will not look to any of the YourTravelBestiee Parties for reimbursement for any Liabilities suffered or occurring during your travel and/or participation in the Meet-Up, Group Trip, or Private Trip.
YOU EXPRESSLY AGREE THAT BY PURCHASING A GROUP TRIP EXPERIENCE, YOU ACCEPT, AGREE, AND UNDERSTAND THAT TRIP DETAILS ARE SUBJECT TO CHANGE.
The itinerary is a general guide to the tour and region and any mention of specific destinations is by no means a guarantee that they will be visited or encountered, nor does it form part of the contract between the client and the company. Although the itinerary has been curated with care and details are provided in good faith, we may make improvements that stem from weather changes, local factors, past travelers’ comments, and our own research, to name a few examples. Ultimately, our goal is to provide you with the most rewarding experience. Nevertheless, to ensure the most accurate itinerary, it is strongly advised that you print a final copy of your itinerary to review a couple of days prior to travel, in case there have been changes that affect your plans. You also accept, agree, and understand that there are inherent risks associated with physical activities you may participate in. Therefore, you expressly acknowledge and assume responsibility for such risk and that you alone are responsible for your decision to participate in such activities.